Trello as a task tracking platform

What is Trello

 Trello allows you to organize your projects into 'boards'. It's essentially an online collaboration tool that allows you to track 'Who’s working on what?' and 'Where is something in a process?'. It is not intended a full-fledged project management tool, and it doesn't need to be. It is more of a collaborative to-do list management tool.
 

The metaphor for Trello is a whiteboard. You can invite other people to this board, you only need their email address. Think of a whiteboard with lists of items in columns. Each of these columns, or lists, is a group of action items. Each list has cards, think of a card as an action item. You can assign cards to other board members. You can set deadlines, and members assigned (or subscribed) to those cards receive a 24-hour notification in advance of the deadline.


How to get Trello
You can get a Trello account by going to https://doorman.sil.org and clicking the Catalog link and then the Request link on the Trello service.  You will be given a basic Trello account and will be added to the SIL International Trello team which will enable you to see all of the boards shared with this team.  If you have already have a Trello account tied to your SIL.org email address, you can write to michael_buchanan@sil.org to request being added to the SIL International team.
 
Once you have a Trello account, you can access it by going to Trello.com and clicking the Log In link and choosing the Login with Google button.  
While there is an SIL International Trello "team", there is not much that the SIL Trello administrator can do for the team beyond adding new members and keeping the team private - - ie..it's not indexed by web crawlers or visible to those outside the team.
If a person decides they want the extras offred by Trello, they can upgrade to Trello Gold using a personal credit card.  For more information, see https://trello.com/gold.  

Advantages of being listed in the SIL International Trello team

When you are a member of the Trello SIL International team, you will be able to see all the boards which have been created by SIL Intl team members which have been designated as team or public boards.  You will also be able to able to create your own board which can be visible to anyone on the SIL Intl team.  Once the board is created, you can also find and invite other team members to be members of your board.  See below for some definition of Trello terms.

Security of Trello boards
When you create a board in Trello, you become the board admin and can invite other users* to be part of the board and can set the visibility of the board to either:
  • Public meaning any Trello user anywhere in the world can see it and it could show up in Google web searches (the default is team visible.)  When a board is public, it displays the board's team members (their avatar and username) and their activity, it does not give any hint as to what team owns the board or the email addresses of the team members.
  • Team visible meaning only members of the SIL International Trello team will be able to see it
  • Private meaning it will only be visible to you and those who you add as members.

*Note: you can invite non-SIL team members to your board.

Although Trello uses HTTPS, meaning all your communications are encrypted to and from their servers, the data for Trello is not encrypted on their servers.  So, while Trello is pretty secure, it is not recommended for Restricted or Confidential Data as defined by the Sensitive Information Policy



Definition of Trello terms:

  • Team admin - a team admin can add and remove people from the team (there are currently 5 team admins.) They also have all the permissions of a board admin.
  • Board admin - a board admin can add anyone to their board (even non-SIL team members) and can change the visibility of the board to public, team or private. They can give board admin privileges to other board members.

  • Public board - visible to anyone who knows the link.  The board is also searchable by Google and other search engines
  • Team board - visible to anyone on the SIL team.
  • Private board - visible only to members of the board.
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